Built for household employers

Payroll tracking for families who employ at home

A simple spreadsheet toolkit for nanny, housekeeper, and caregiver employers. Track hours, overtime, PTO, reimbursements, and year-end prep.

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Everything you need to stay organized

Real spreadsheet tools that do the math for you — not another app to learn.

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Payroll Tracker

Enter hours each pay period. Gross pay, overtime, estimated taxes, and net pay auto-calculate from your settings.

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PTO Tracker

Track accrual, usage, and running balance. Vacation, sick, personal, and holiday — all in one place.

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Reimbursement Log

Log mileage, supplies, meals, and other expenses. See what's paid and what's outstanding at a glance.

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Monthly Checklist

A monthly, quarterly, and year-end checklist so you never forget a deadline or miss a step.

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Paystub Generator

Generate clean, formatted pay stubs for your employee. Print or export to PDF. Plus only.

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Year-End Packet

Consolidate your annual totals, Schedule H references, and accountant handoff in one place. Plus only.

How it works

Set up once, use every pay period. Under 15 minutes to start.

Configure your settings

Enter your pay rate, frequency, and tax preferences. Pre-filled 2026 defaults make it fast.

Enter hours each pay period

One row per period. Regular hours, overtime, bonuses. Everything else auto-calculates.

Check your Dashboard

See YTD totals, PTO balance, and reimbursements at a glance. Always up to date.

Stay organized all year

Monthly checklists, quarterly reminders, and guided year-end prep keep you on track.

Simple, honest pricing

One-time payment. Lifetime access to the 2026 toolkit.

Starter

Complete payroll tracking toolkit

$5 one-time

Lifetime access to the 2026 Starter toolkit

Payroll Tracker with auto-calculations
PTO Tracker with running balance
Reimbursement Log
Monthly, quarterly, and year-end checklist
Employer Record Checklist
Dashboard with YTD summary
Setup guides and FAQ

Get Starter — $5

Plus

Everything in Starter + year-end tools

$10 one-time

Lifetime access to the 2026 Plus toolkit

Everything in Starter
Paystub Generator (print/PDF)
Year-End Prep Checklist
Year-End Packet Builder with Schedule H references
Accountant Handoff Sheet
All guides including year-end and accountant prep

Get Plus — $10

What WageHarbor is — and isn't

WageHarbor is an organizational toolkit that helps you keep clean payroll records.
We are not a payroll service, tax advisor, legal advisor, or filing service.
We don't file W-2s, submit Schedule H, or store Social Security numbers.
All tax calculations are estimates. Consult a qualified professional for filing.

Questions & answers

What do I actually get?

A professionally built Excel workbook with auto-calculating tabs for payroll tracking, PTO, reimbursements, checklists, and (on Plus) pay stubs and year-end tax prep tools. Plus written guides and support.

Do I need to know anything about payroll?

No. Enter your hourly rate in Settings, enter hours each pay period, and the workbook handles the rest. Step-by-step guides walk you through everything.

Does this file my taxes?

No. WageHarbor is a recordkeeping tool, not a filing service. It helps you stay organized so you or your accountant can file accurately. We point you to the right IRS resources.

Can I use Google Sheets or Excel?

Both. We provide an .xlsx download and a Google Sheets "Make a Copy" link. All formulas work identically in either.

Is my data stored somewhere?

No. Your workbook lives on your own computer or Google Drive. WageHarbor never sees or stores your data.

What's the difference between Starter and Plus?

Starter covers day-to-day payroll tracking — hours, pay, PTO, reimbursements, and checklists. Plus adds professional pay stubs for your employee and a full year-end toolkit including an accountant handoff sheet.